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Conveyancing Assistant [ Ref: vac 28825 ]

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Posted: 13/11/17

  • Job Type: Permanent
  • Salary: £16,000 - 20,000
  • Location: Salisbury
  • Start Date: ASAP
  • Job Sector: Legal

 

We are looking for an experienced canididate to provide administrative and technical support to a busy conveyancing and private client department within a local law firm

 

Key responsibilities:

  • Being the first point of contact for all clients in person and on the telephone

  • File opening and closing in accordance with the firm’s accounting and client care

    procedures

  • Scanning incoming post and documentation on to the firm’s electronic document

    storage system

  • Time recording on the firm’s electronic accounts system if required

  • Preparation of contracts and bundles of supporting documentation on sale matters

  • Requisitioning standard searches on purchase matters

  • Preparing general correspondence in letter and email format

  • Assisting the fee earner in preparing reports to clients

  • Keeping the firm’s electronic document storage system up to date in all matters

  • Preparing standard correspondence and supporting documentation at exchange of

    Contracts

  • Dealing with all pre–completion matters including preparation of financial statements

  • Administering completions and preparing applications for registration for submission

    to the Land Registry

  • Liaising with clients, other lawyers, estate agents, mortgage brokers etc. on a day to day basis to deal with straightforward non-technical queries and to take clear messages as appropriate where the fee earner’s involvement may be required and recording in writing on files details of all contact

  • Providing prospective clients with quotes and converting them in to work

  • Forming part of the reception lunchtime cover rota

  • Archiving of all files for the conveyancing department

  • Managing fee earners diaries and booking conference rooms as required

  • Undertake any other duties that may be necessary and/or appropriate to the role

Skills required:

  • Efficient and accurate word processing

  • Excellent written and verbal communication skills

  • Compassionate and sensitive client care

  • Time management skills

  • The ability to work independently

  • The ability to work under pressure and to cope with a varied and often fast moving

    office environment

  • To present a smart and professional appearance and manner

  • Excellent IT skills including Windows 10, Microsoft Office 365 including Word, Excel,

    Outlook

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